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View experienceOrlando conventions and conferences
Headshot Station Orlando
Professional headshots for Orlando conventions and resort conferences.
From the Orange County Convention Center to the resort ballrooms along International Drive, we set up a lit headshot studio, coach every attendee, retouch on site, and deliver the finished photo in minutes.
Made for multi-day conferences
Orlando events tend to run longer than a single show day. Association meetings, medical conferences, and corporate kickoffs at resort properties often span three or four days with packed breakout schedules. A headshot station gives attendees something valuable to do between sessions, and it keeps traffic moving through your sponsor area all week instead of only during the opening reception.
On the trade show side, the Orange County Convention Center hosts shows like IAAPA Expo and the PGA Show. IAAPA Expo 2026 runs November 16 to 20 and expands into the OCCC West Building for the first time, which means more booths competing for the same attendees. A headshot station is a reason to stop.
- Around 40 attendees an hour per station, even during short breaks
- Two crew members per station keep sessions moving between breakouts
- Scheduling built around breakout sessions and breaks
Plan stations around your conference agenda
Multi-day conferences spread demand across the week. Enter your attendee count, days, and hours, and we will recommend a setup.
How many people do you expect to photograph?
150
Up to 2,000 guests supported.
How many days is your event?
1
How many hours per day do you need coverage?
4
Number of headshot stations
1
Orlando convention centers and resorts we set up in
Convention halls, resort ballrooms, and pre-function spaces across Orlando and Lake Buena Vista.
- Orange County Convention Center: West, North, and South Buildings on International Drive
- Rosen Shingle Creek: conference foyers and sponsor areas (we have produced events here for Mastercard)
- Gaylord Palms Resort: convention space and atrium events in Kissimmee
- Hyatt Regency Orlando: meetings connected to the convention center
- Walt Disney World Swan and Dolphin: corporate conferences in Lake Buena Vista
- JW Marriott and Ritz-Carlton Orlando, Grande Lakes: executive meetings and incentive events
- Signia by Hilton Orlando Bonnet Creek: association and corporate meetings
- Hilton Orlando: conferences near the convention district
Headshot samples
What attendees walk away with
Portraits made with the same lighting, coaching, and on-site finishing we bring into a sponsor lounge or an exhibitor booth.
What your event needs
Floor space
Anywhere from 6 x 6 ft to 20 x 20 ft, so the station fits a narrow resort foyer or a full sponsor lounge.
Power
A single 15 amp outlet runs the lighting, while the camera works off its own batteries. The OCCC and most resort hotels handle outlets through their in-house or show electrical contractor. With enough lead time, we can go completely cordless on battery.
Scheduling
We can open during breaks and close during general sessions so staffing matches attendee traffic.
Indoor setup
The station uses controlled studio lighting and is designed for indoor spaces. For outdoor receptions, the station needs covered space protected from rain and heat.
Internet
The queue app and facial recognition delivery run on our own connection, not resort Wi-Fi.
Between sessions to LinkedIn
Hold a spot
Attendees scan a QR code between sessions and get a text when the station is ready, so no one misses a keynote.
Quick coaching
Our guide sets posture and expression in under a minute.
Studio shoot
A few frames under our lights, and the attendee keeps their favorite.
Straight to their phone
Edited on site and texted or emailed with your conference branding and an opt-in lead form.
Orlando planner FAQ
Related Orlando pages
Talk it through
Working around a breakout schedule?
Book a 20-minute call and we will map station hours to your agenda, your sponsor area, and the electrical order your venue requires.
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View experienceAdd headshots to your Orlando agenda
Send us your venue, dates, and session schedule, and we will build the station hours around your agenda.
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